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down or down across makes nodifference which direction we go firstand we have a worksheet like this thiskind of formula and conjointly its predecessorthe longer one each of those aresometimes observed as 3 Dformulas and then these sorts of kindulasonly work once we've got knowledge that hasthe same layout sometimes you need towrite form those that get information fromother books suppose on this totalsheet I've got another data i aminterested in I actually have another workbookopen i'm attending to press ctrl tab to getto it if you've got multiple workbooksopen you'll be able to press ctrl tab if you've gotmore than one file open ctrl tab cantake you to successive one ensuing onethe next one so on and back to thekerlun that the additional files you have openedthe less efficient ctrl tab isnevertheless it's handy here what I'dlike to do is to presumably get sometotals for a few of these entries maybefor the instant i'm solely thinking ofchairs so back here my different report inthis workbook here however in Cheersnow I'm close to write a linkage formulalike before remember before I typedequal I clicked on the acceptableworksheet however currently in this case I have toget to the other workbookI could definitely press ctrl tab that'sone approach in a different way is to go to the Viewtab in the ribbon switch windows buttonand click on the name of the otherworkbook that'll take North American country over theretoworkbook click the appropriate sheets inthe sales reportcheat and i'm planning to click the totalhere for no matter item i would like chairsenter there it's now double clickinghere to reveal the formula formulas thatdeal with data from other workbooks needto include not solely the cell referenceand the sheet reference but conjointly thename of the file and here to can seesingle quotes in here because the sheetname has a area in it anytime you'retyping form is like these in theprevious ones where we tend to saw differentworksheets to do not end up typingthe sheet names it's nearly always moreefficient and certainly progressing to be moreaccurate by clicking on the variedsheets and therefore the various sheets and filenames that you realize so here's a formulait's getting data from another workbookand what happens if we tend to close that otherworkbook this number will still be hereI'll jump to that other workbook by wayof ctrl tab here it's here and I'llsimply press ctrl W to close it I didn'tmake any changes thereto and currently let'slook at this formula this particularformula is currently supported cells locatedwithin a particular worksheet within acertain workbook known as product totalsand

that workbook is within a foldercalled exercise folder and so on and soon and so on folders within folders onthe F Drive now of course you wouldn'tbe typing in a formula like this andit's highly unlikely to be creatingformulas based on workbooks that are notopen I mean this would be almostimpossible to do in other words you'dhave to be typing this out exactly toget it right when you're setting upformulas with data on differentworkbooks be sure to have the file openand once again if I go back and open thefile and I'll simply press ctrl o openthe file here's that same file we'reback here now it's open let's now take alook I'll jump over to the otherworkbook now the formula looks a lotshorter because the other file is openmany times I I suggest for people thatasked questions about this particularfeature be a little bit cautious aboutthis I almost want to steer people awayfrom writing formulas that deal withdata on different workbooks and yet I dorecognize it's necessary at times butthere is that that possibility at timesthat you save a file and afrom location you move it from onefolder to another folder you're just notaware of all the links that have beenset up and so you run into problemsthere but we've seen differenttechniques here for writing linkageformulas dealing with data acrossdifferent worksheets in the sameworkbook and different worksheets fromdifferent workbooks

for many users is not uncommon to writeformulas in thereforeme worksheets that getdata from alternative worksheets inside thesame workbook less common but alsoneeded occasionally our formulas in oneworkbook that need to induce information fromworksheets settled in another booklet's cowl some of these options inthis workbook linkage formulas we've gotdata for four completely different states now thisdata happens to be alike in terms oflayout that's not a requirement for someof the things we're progressing to be doingbut for different things which will be I'vegot a sheet known as totals here and whatI'd wish to do is get the full forCalifornia here currently jumping over toCalifornia will see the overall here is incell g8 and the totals for the differentthree states square measure constant part of thereason we may be doing this too iswe're imagining this model might begrowing maybe we're a major distributer butwe solely have stores in these four statesright now we're progressing to be expandingand eventually we'll see more stateshere and we'll have additional sheet tabs wesimply need to induce a total here thereare 2 approaches to writing a linkageformula one is to begin at the sourcedata so let's attend Golden State here'sthe data in question we could copy thisright-click and copydo it that way or press control-c thengo to the destination that is the totalsheet right here and head to paste specialyou can do that with a right-click pastespecial or at the keystroke shortcutctrl alt V paste special dialog boxpaste link and there is a formula noticethat the formula is an absolute addressmany times that is not importantsometimes it might be but do note that abetter method definitely a quicker way to dothis is to start at the destinationright here i am going to just delete this startright here with the equal sign thenclick the other sheet name Californiaclick the cell in question g7 pressEnter same answer this timethe address isn't absolute and againfor the instant that makes no differencenow what would be useful is that if wecould copy this downward i believe youknow this is often not aiming to work if I dothis straight away i'll get data fromCalifornia

from cell G eight Associate in Nursingd g 9 if I dothis and G 10 and thus on that is not whatwe want currently the thanks to do that uses afunction that's really unusual it ishard to describe without a definitionit's referred to as indirect before doing thiswhat i am about to do is take a newfunction in excel and use it here thisis often used for documentation it'scalled formula text it's new in Excel2013 once you see it appear you cansimply click it and tab it into placeformula text displays the particular formulaand all i'm getting to do for the momentis take these two cells and move themoff to the proper strictly for referencepurposes i will be victimization the operatecalled indirect a operate is difficultto describe while not an example whatwe're trying to try to to is to induce the datafrom A to A 2 then we want to makethis look like what we tend to're seeing in celle2 so we would like to combine CAalong with and we have a tendency to use the ampersandsymbol which means so what is going on to befollowing California within doublequotes exclamation pointg7 double quote and enter and therefore there'sthe answersame answers we tend to saw up here that's thefunction now if we have a tendency to copy this down wordwe ought to be discovering Lone-Star State Floridaand new york and the acceptable entryand nevertheless one thing's not going right herewhat's happening the big apple has a house init now there's nothing wrong with thespace during a sheet name we tend to see that downbelow the yellow tab it's planning to makelife heaps simpler in this particularexample by getting obviate the arearight here that also doesn't cleanthings up however changing the name of thesheet now Again at completely different times youmight want to think about eliminatingspaces from sheet names they're notreally wrong and nonetheless occasionally they poselittle issues just like the one we tend to'reseeing here if we tend to get rid of the spacein both things here and so go backto our totals we do have a correctanswer any sheet name that features a spacein it once it's brought up in a very formulasometimes you'll need extra informationif we have a tendency to were to do this over once moremanually I mean what we may do herewould take a bit little bit of time but itwould be something like this let me goback and put in that space again for NewYork and so match it up right here nowwhat we'd like to try to to is to use indirectand begin with double quote single quotedouble quote that's the single quotethat was before new york and then wewant to get a 5 in alternative words New Yorkthe text as we see it there and afterthat double quote and then single quoteexclamation point g7 as we saw it beforeso it's going to take a touch bit ofwork so i feel you saw

the advantage oflet's get obviate the space in big applein each cases it works tons easier thanthis thus totally different examples here comingup with with linkage formulas and inthis case the objective was to be ableto copy them moreover currently there's anotherkind of calculation we might want to doand this involves maybe multiplesheets as we have a tendency to return and appearance atCalifornia and Texas and Florida and Isaid at the start these all have theexact same layouts here's a sheet calledsummary that additionally has the exact samelayout and it's set up to begathering totals from the opposite sheetswe can do this in 2 ways one quitelong and compared to the other quiteshort therefore the longer technique I won't bedoing much typing truly however heaps ofclicking i'm on this outline sheet Iwant to induce data from American state American stateFlorida in ny i'm in cell b4 andon all the sheets that is wherever we seeretail chairs varietys equal so I'llclick Golden State click that number statesman plus then Texas click that cell butin and notice within the formula bar theform is being engineered getting protracted thenFlorida click that thus i'm put in a andand then New House of York click that cell nofinal plus complete the entry five,000somewhat long and what would happenif we had 5 states six states sevenstates 20 states all states quitelengthyat thusme purpose unwieldy you sure as shooting create amistake and clicking back and forth herenotice however this does work tho' currently abettor method is just to begin with Autosum you'll do that with angular position equaland now all we're attending to do is gatherthe four states and that we try this by means ofa technique of clicking the CAor the primary sheet then holding down theshift key and clicking new york and inthe formula bar you see the formulabeing built all it lacks is that the celladdress so we'll simply click cell b4I'll then enter same answers before muchshorter and what if we start addingother states as long as you place thosestates between Calif. and the big applewe create no adjustment to this if westart swing names at the top of NewYork or after big apple we're gonna haveto rewrite the formula many times Canicula means all states between Californiaand New royal line in addition as California NewYork course picks up all the info so inthis model here we might simply dragacross and

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