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from cell G 8 associate degreed g nine if I dothis and G ten and then on that's not whatwe want now the way to do this uses afunction that's really extraordinary it ishard to explain without a definitionit's referred to as indirect before doing thiswhat i am planning to do is take a newfunction in stand out and use it here thisis often used for documentation it'scalled formula text it's new in Excel2013 once you see it seem you cansimply click it and tab it into placeformula text displays the particular formulaand all i am going to do for the momentis take these 2 cells and move themoff to the correct strictly for referencepurposes i'll be exploitation the performcalled indirect a operate is difficultto describe without an example whatwe're attempting to try and do is to urge the datafrom A to A 2 and thus we wish to makethis look like what we tend to're seeing in celle2 so we would like to combine Californiaalong with and that we use the ampersandsymbol meaning so what is going on to befollowing California within doublequotes exclamation pointg7 double quote and enter and there'sthe answersame answers we tend to saw over here that is thefunction currently if we copy this down wordwe ought to be discovering TX Floridaand new york and the applicable entryand nevertheless one thing's not going right herewhat's happening the big apple incorporates a house init currently there is nothing wrong with thespace in a sheet name we tend to see that downbelow the yellow tab it's getting to makelife a lot simpler in this particularexample by getting eliminate the arearight here that still doesn't cleanthings up however changing the name of thesheet now Aghain at totally different times youmight want to consider eliminatingspaces from sheet names they are notreally wrong and nevertheless now so they poselittle issues like the one we'reseeing here if we have a tendency to get rid of the spacein each things here and so go backto our totals we tend to do have a correctanswer any sheet name that contains a spacein it when it's remarked in a formulasometimes you'll need additional informationif we tend to were to try to to this over once moremanually I mean what we could do herewould take a little little bit of time but itwould be something like this let me goback and put in this space again for NewYork then match it up right here nowwhat we want to try to to is to use indirectand start with double quote single quotedouble quote that's the single quotethat was before new york and then wewant to urge a 5 in other words New Yorkthe text as we see it there and afterthat double quote and then single quoteexclamation point g7 as we saw it beforeso it's planning to take a touch bit ofwork so i think you saw

down or down across makes nodifference that direction we go firstand we've got a worksheet like this thiskind of typeula and additionally its predecessorthe longer one each of these aresometimes stated as 3 Dformulas and so these styles of formulasonly work once we have got data that hasthe same layout generally you wish towrite form those that get information fromother books suppose on this totalsheet I've got some other information i'minterested in I actually have another workbookopen i'm planning to press ctrl tab to getto it if you have multiple booksopen you'll press ctrl tab if you havemore than one file open ctrl tab willtake you to consecutive one successive onethe next one and then on and back to thekerlun so the a lot of files you have openedthe less economical ctrl tab isnevertheless it's handy here what I'dlike to do is to probably get sometotals for some of those entries maybefor the moment i'm only thinking ofchairs so back here my different report inthis workbook here however in Cheersnow I'm on the brink of write a linkage formulalike before remember before I typedequal I clicked on the applicableworksheet but now in this case I even have toget to the other workbookI may definitely press ctrl tab that'sone way another way is to go to the Viewtab within the ribbon switch windows buttonand click on the name of the otherworkbook that'll take America over to itworkbook click the appropriate sheets inthe sales reportcheat and i am aiming to click the totalhere for no matter item i want chairsenter there it's currently double clickinghere to show the formula formulas thatdeal with information from other workbooks needto embody not solely the cell referenceand the sheet reference but conjointly thename of the file and here to will seesingle quotes in here because the sheetname incorporates a area in it anytime you'retyping form is like these in theprevious ones wherever we tend to saw differentworksheets to don't find yourself typingthe sheet names it's nearly continually additionalefficient and positively reaching to be moreaccurate by clicking on the numeroussheets and the various sheets and filenames that you just notice so here's a formulait's getting data from another workbookand what happens if we shut that otherworkbook this number will still be hereI'll jump to that other workbook by wayof ctrl tab here it's here and I'llsimply press ctrl W to close it I didn'tmake any changes to it and currently let'slook at this formula this particularformula is currently supported cells locatedwithin a particular worksheet inside acertain workbook referred to as product totalsand

the advantage oflet's get eliminate the area in the big applein each cases it works a great deal easier thanthis therefore different examples here comingup with with linkage formulas and inthis case the objective was to be ableto copy them similarly currently there is anotherkind of calculation we'd wish to doand this involves maybe multiplesheets as we tend to return and appearance atCalifornia and Lone-Star State and Everglade State and Isaid at the start these all have theexact same layouts here's a sheet calledsummary that conjointly has the precise samelayout and it's all set up to begathering totals from the other sheetswe can try this in two ways in which one quitelong and compared to the other quiteshort so the longer technique I will not bedoing a lot of typewriting actually however tons ofclicking i'm on this outline sheet Iwant to induce information from Calif. Lone-Star StateFlorida in new york i'm in cell b4 andon all the sheets that's wherever we seeretail chairs numbers equal so I'llclick California click that number solon plus then Texas click that cell butin plus notice within the formula bar theform is being built getting protracted thenFlorida click that therefore i am put in a andand then New York click that cell nofinal plus complete the entry 5,000somewhat prolonged and what would happenif we had five states six states sevenstates twenty states all states quitelengthyat thereforeme point unwieldy you sure build amistake and clicking back and forth herenotice how this will work tho' currently accessary method is thuslely to start out with Autosum you'll do that with elevation equaland currently all we have a tendency to're reaching to do is gatherthe four states and we do that by means ofa technique of clicking the CAor the primary sheet then holding down theshift key and clicking new york and inthe formula bar you see the formulabeing engineered all it lacks is the celladdress so we'll simply click cell b4I'll then enter same answers before muchshorter and what if we start addingother states as long as you place thosestates between American state and the big applewe create no adjustment to the current if westart golf shot names at the tip of NewYork or when big apple we're gonna haveto rewrite the formula many times binary suggests that all states between Californiaand New york similarly as California NewYork course picks up all the data so inthis model here we would simply dragacross and

for many users isn't uncommon to writeformulas in some worksheets that getdata from alternative worksheets inside thesame workbook less common however alsoneeded now and therefore then our formulas in oneworkbook that require to urge data fromworksheets placed in another booklet's cover a number of these features inthis workbook linkage formulas we have a tendency to've gotdata for four totally different states now thisdata happens to be alike in terms oflayout that's not a demand for someof the items we're attending to be doingbut for different things which will be I'vegot a sheet referred to as totals here and whatI'd wish to do is get the overall forCalifornia here currently jumping over toCalifornia will see the entire here is incell g8 and the totals for the differentthree states area unit identical part of thereason we might be doing this too iswe're imagining this model might begrowing maybe we're a serious merchant butwe solely have stores in these four statesright now we're reaching to be expandingand eventually we'll see more stateshere and we'll have additional sheet tabs wesimply wish to induce a complete here thereare 2 approaches to writing a linkageformula one is to start at the sourcedata so let's attend california here'sthe information in question we could copy thisright-click and copydo it that approach or press control-c thengo to the destination that's the totalsheet right here and go to paste specialyou will do that with a right-click pastespecial or at the keystroke shortcutctrl alt V paste special dialog boxpaste link and there's a formula noticethat the formula is an absolute addressmany times that is not importantsometimes it may well be but do note that abetter method certainly a quicker way to dothis is to begin at the destinationright here i will just delete this startright here with the equal sign thenclick the other sheet name Californiaclick the cell in question g7 pressEnter same answer this timethe address isn't absolute and againfor the moment that produces no differencenow what would be beneficial is that if wecould copy this downward i feel youknow this is often not reaching to work if I dothis at once i'll get information fromCalifornia

that workbook is within a foldercalled exercise folder and so on and soon and so on folders within folders onthe F Drive now of course you wouldn'tbe typing in a formula like this andit's highly unlikely to be creatingformulas based on workbooks that are notopen I mean this would be almostimpossible to do in other words you'dhave to be typing this out exactly toget it right when you're setting upformulas with data on differentworkbooks be sure to have the file openand once again if I go back and open thefile and I'll simply press ctrl o openthe file here's that same file we'reback here now it's open let's now take alook I'll jump over to the otherworkbook now the formula looks a lotshorter because the other file is openmany times I I suggest for people thatasked questions about this particularfeature be a little bit cautious aboutthis I almost want to steer people awayfrom writing formulas that deal withdata on different workbooks and yet I dorecognize it's necessary at times butthere is that that possibility at timesthat you save a file and afrom location you move it from onefolder to another folder you're just notaware of all the links that have beenset up and so you run into problemsthere but we've seen differenttechniques here for writing linkageformulas dealing with data acrossdifferent worksheets in the sameworkbook and different worksheets fromdifferent workbooks

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