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for many users isn't uncommon to writeformulas in some worksheets that getdata from other worksheets at intervals thesame workbook less common but alsoneeded occasionally our formulas in oneworkbook that require to urge information fromworksheets situated in another booklet's cowl a number of these features inthis workbook linkage formulas we've gotdata for four different states currently thisdata happens to be alike in terms oflayout that is not a demand for someof the items we're aiming to be doingbut for alternative things that can be I'vegot a sheet called totals here and whatI'd wish to do is get the whole forCalifornia here currently jumping over toCalifornia will see the overall here is incell g8 and the totals for the oppositethree states ar the same part of thereason we may be doing this too iswe're imagining this model might begrowing perhaps we're a significant distributor howeverwe only have stores in these four statesright now we're reaching to be expandingand eventually we'll see more stateshere and we'll have more sheet tabs wesimply need to get a total here thereare 2 approaches to writing a linkageformula one is to begin at the sourcedata so let's move to CA here'sthe data in question we might copy thisright-click and copydo it that way or press control-c thengo to the destination that is the totalsheet right here and move to paste specialyou can try this with a right-click pastespecial or at the keystroke shortcutctrl alt V paste special dialog boxpaste link and there is a formula noticethat the formula is an absolute addressmany times that's not importantsometimes it might be but do note that abetter method actually a faster thanks to dothis is to start out at the destinationright here i'll just delete this startright here with the equal sign thenclick the other sheet name Californiaclick the cell in question g7 pressEnter same answer this timethe address is not absolute and againfor the moment that makes no differencenow what would be useful is if wecould copy this downward i feel youknow this is often not about to work if I dothis immediately i will be able to get knowledge fromCalifornia

the advantage oflet's get obviate the area in the big applein both cases it works loads easier thanthis therefore totally different examples here comingup with with linkage formulas and inthis case the target was to be ableto copy them moreover now there's anotherkind of calculation we would want to doand this involves perhaps multiplesheets as we have a tendency to go back and appearance atCalifornia and American state and Florida and Isaid at the start these all have theexact same layouts here's a sheet calledsummary that conjointly has the precise samelayout and it's equipped up to begathering totals from the opposite sheetswe can do this in two ways one quitelong and compared to the opposite quiteshort therefore the longer technique I won't bedoing a lot of typing truly but loads ofclicking i am on this summary sheet Iwant to induce knowledge from CA TXFlorida in big apple i am in cell b4 andon all the sheets that's where we seeretail chairs numbers equal thus I'llclick California click that number statesman and then Texas click that cell butin and notice in the formula bar theform is being designed obtaining prolonged thenFlorida click that so i'm put in a very plusand then New dynasty click that cell nofinal plus complete the entry five,000somewhat extended and what would happenif we had 5 states six states sevenstates twenty states all states quitelengthyat thereforeme point unwieldy you for sure create amistake and clicking back and forth herenotice however this will work although now accessory method is merely to begin with Autosum you'll do this with elevation equaland now all we tend to're aiming to do is gatherthe four states and that we try this by approach ofa technique of clicking the Golden Stateor the primary sheet then holding down theshift key and clicking new york and inthe formula bar you see the formulabeing engineered all it lacks is that the celladdress so we'll merely click cell b4I'll then enter same answers before muchshorter and what if we start addingother states as long as you set thosestates between American state and new yorkwe build no adjustment to the current if westart golf stroke names at the end of NewYork or when big apple we're gonna haveto rewrite the formula a number of times binary suggests that all states between Californiaand New royal family as well as California NewYork course picks up all the information so inthis model here we'd simply dragacross and

that workbook is within a foldercalled exercise folder and so on and soon and so on folders within folders onthe F Drive now of course you wouldn'tbe typing in a formula like this andit's highly unlikely to be creatingformulas based on workbooks that are notopen I mean this would be almostimpossible to do in other words you'dhave to be typing this out exactly toget it right when you're setting upformulas with data on differentworkbooks be sure to have the file openand once again if I go back and open thefile and I'll simply press ctrl o openthe file here's that same file we'reback here now it's open let's now take alook I'll jump over to the otherworkbook now the formula looks a lotshorter because the other file is openmany times I I suggest for people thatasked questions about this particularfeature be a little bit cautious aboutthis I almost want to steer people awayfrom writing formulas that deal withdata on different workbooks and yet I dorecognize it's necessary at times butthere is that that possibility at timesthat you save a file and afrom location you move it from onefolder to another folder you're just notaware of all the links that have beenset up and so you run into problemsthere but we've seen differenttechniques here for writing linkageformulas dealing with data acrossdifferent worksheets in the sameworkbook and different worksheets fromdifferent workbooks

from cell G 8 ANd g nine if I dothis and G 10 then on that is not whatwe want now the way to do this uses afunction that's really extraordinary it ishard to describe without a definitionit's called indirect before doing thiswhat i'm going to do is take a newfunction in stand out and use it here thisis often used for documentation it'scalled formula text it's new in Excel2013 when you see it seem you cansimply click it and tab it into placeformula text displays the actual formulaand all i'm attending to do for the momentis take these 2 cells and move themoff to the right strictly for referencepurposes i'll be victimisation the operatecalled indirect a perform is difficultto describe without an example whatwe're trying to try to to is to induce the datafrom A to A 2 so we wish to makethis look like what we're seeing in celle2 so we would like to mix CAalong with and we use the ampersandsymbol that means so what is going on to befollowing California at intervals doublequotes exclamation purposeg7 double quote and enter and also there'sthe answersame answers we have a tendency to saw over here that's thefunction currently if we have a tendency to copy this down wordwe should be reading Lone-Star State Floridaand the big apple and the acceptable entryand nonetheless one thing's not going right herewhat's happening new york incorporates a house init currently there is nothing wrong with thespace during a sheet name we tend to see that downbelow the yellow tab it's getting to makelife plenty simpler during this particularexample by obtaining eliminate the spaceright here that still does not cleanthings up but changing the name of thesheet now Aghain at different times youmight want to consider eliminatingspaces from sheet names they're notreally wrong and however sometimes they poselittle problems like the one we'reseeing here if we tend to get eliminate the spacein both situations here and so go backto our totals we have a tendency to do have a correctanswer any sheet name that incorporates a spacein it when it's referred to during a formulasometimes you'll need further informationif we were to try to to this over againmanually I mean what we might do herewould take a little little bit of time however itwould be something like this let me goback and place in this space again for NewYork and so match it up right here nowwhat we need to try to to is to use indirectand begin with double quote single quotedouble quote that's the single quotethat was before ny and then wewant to get a 5 in different words New Yorkthe text as we see it there and afterthat double quote and then single quoteexclamation point g7 as we saw it beforeso it's reaching to take a bit bit ofwork so i think you saw

down or down across makes nodifference which direction we tend to go firstand we've got a worksheet like this thiskind of formula and also its predecessorthe longer one both of those aresometimes said as three Dformulas so these sorts of typeulasonly work once we have information that hasthe same layout typically you would like towrite form those that get knowledge fromother workbooks suppose on this totalsheet I've got some different information i'minterested in I have another bookopen i am aiming to press ctrl tab to getto it if you have got multiple booksopen you'll press ctrl tab if you havemore than one file open ctrl tab willtake you to future one the next onethe next one then on and back to thekerlun therefore the additional files you have openedthe less economical ctrl tab isnevertheless it's handy here what I'dlike to try to to is to presumably get sometotals for some of those entries maybefor the moment i am only thinking ofchairs so back here my other report inthis book here however in Cheersnow I'm close to write a linkage formulalike before bear in mind before I typedequal I clicked on the acceptableworksheet but now in this case I have toget to the other workbookI could definitely press ctrl tab that'sone approach in our own way is to go to the Viewtab in the ribbon switch windows buttonand click on the name of the otherworkbook that'll take North American nation over to thatworkbook click the appropriate sheets inthe sales reportcheat and i am reaching to click the totalhere for whatever item i need chairsenter there it is now double clickinghere to show the formula formulas thatdeal with information from other workbooks needto embrace not solely the cell referenceand the sheet reference but conjointly thename of the file and here to will seesingle quotes in here because the sheetname has a area in it anytime you'retyping form is like these in theprevious ones where we have a tendency to saw differentworksheets to don't end up typingthe sheet names it's nearly perpetually moreefficient and positively progressing to be moreaccurate by clicking on the numeroussheets and therefore the various sheets and filenames that you find so here's a formulait's getting data from another workbookand what happens if we have a tendency to close that otherworkbook this range will still be hereI'll jump to that other workbook by wayof ctrl tab here it is here and I'llsimply press ctrl W to shut it I didn'tmake any changes to that and currently let'slook at this formula this particularformula is now supported cells locatedwithin an explicit worksheet among acertain workbook called product totalsand

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