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that workbook is within a foldercalled exercise folder and so on and soon and so on folders within folders onthe F Drive now of course you wouldn'tbe typing in a formula like this andit's highly unlikely to be creatingformulas based on workbooks that are notopen I mean this would be almostimpossible to do in other words you'dhave to be typing this out exactly toget it right when you're setting upformulas with data on differentworkbooks be sure to have the file openand once again if I go back and open thefile and I'll simply press ctrl o openthe file here's that same file we'reback here now it's open let's now take alook I'll jump over to the otherworkbook now the formula looks a lotshorter because the other file is openmany times I I suggest for people thatasked questions about this particularfeature be a little bit cautious aboutthis I almost want to steer people awayfrom writing formulas that deal withdata on different workbooks and yet I dorecognize it's necessary at times butthere is that that possibility at timesthat you save a file and afrom location you move it from onefolder to another folder you're just notaware of all the links that have beenset up and so you run into problemsthere but we've seen differenttechniques here for writing linkageformulas dealing with data acrossdifferent worksheets in the sameworkbook and different worksheets fromdifferent workbooks

from cell G eight associated g nine if I dothis and G ten and therefore on that's not whatwe wish currently the thanks to do that uses afunction that is really unusual it ishard to explain without a definitionit's referred to as indirect before doing thiswhat i'm progressing to do is take a newfunction in surpass and use it here thisis often used for documentation it'scalled formula text it's new in Excel2013 when you see it appear you cansimply click it and tab it into placeformula text displays the particular formulaand all i'm reaching to do for the momentis take these 2 cells and move themoff to the correct strictly for referencepurposes i will be mistreatment the performcalled indirect a perform is difficultto describe without an example whatwe're trying to try and do is to induce the datafrom A to A 2 so we wish to makethis look like what we tend to're seeing in celle2 so we would like to combine Calif.along with and that we use the ampersandsymbol that means and then what's going to befollowing California inside doublequotes exclamation pointg7 double quote and enter and therefore there'sthe answersame answers we have a tendency to saw up here that's thefunction currently if we have a tendency to copy this down wordwe should be picking up Texas Floridaand ny and the acceptable entryand however something's not going right herewhat's happening big apple features a space init now there's nothing wrong with thespace in an exceedingly sheet name we have a tendency to see that downbelow the yellow tab it's getting to makelife a lot less complicated in this particularexample by getting obviate the houseright here that also does not cleanthings up but dynamic the name of thesheet now titlein at different times youmight want to think about eliminatingspaces from sheet names they are notreally wrong and nevertheless occasionally they poselittle problems like the one we'reseeing here if we tend to get obviate the spacein each things here and then go backto our totals we tend to do have a correctanswer any sheet name that contains a spacein it once it's referred to during a formulasometimes you'll have further informationif we have a tendency to were to try to to this over once moremanually I mean what we might do herewould take a bit bit of time but itwould be something like this let me goback and place therein space again for NewYork then match it up right here nowwhat we'd like to try to to is to use indirectand start with double quote single quotedouble quote that is the single quotethat was before the big apple and then wewant to induce a five in other words New Yorkthe text as we see it there and afterthat double quote and then single quoteexclamation point g7 as we saw it beforeso it's going to take a bit bit ofwork so i feel you saw

the advantage oflet's get rid of the house in nyin each cases it works a lot easier thanthis so totally different examples here comingup with with linkage formulas and inthis case the objective was to be ableto copy them also currently there's anotherkind of calculation we would want to doand this involves maybe multiplesheets as we tend to go back and look atCalifornia and Texas and Everglade State and Isaid at the start these all have theexact same layouts here's a sheet calledsummary that additionally has the exact samelayout and it's set up to begathering totals from the opposite sheetswe can try this in 2 ways one quitelong and compared to the other quiteshort so the longer technique I will not bedoing much writing truly however loads ofclicking i am on this outline sheet Iwant to induce knowledge from Calif. TexasFlorida in big apple i am in cell b4 andon all the sheets that is where we seeretail chairs numbers equal so I'llclick American state click that number solon plus then Texas click that cell butin and notice within the formula bar theform is being engineered obtaining drawn-out thenFlorida click that thus i am put in an exceedingly plusand then New royalty click that cell nofinal plus complete the entry five,000somewhat protracted and what would happenif we had 5 states six states sevenstates twenty states all states quitelengthyat thereforeme purpose unwieldy you for sure make amistake and clicking back and forth herenotice however this does work tho' now abettor way is just to start with Autosum you'll be able to try this with ALT equaland now all we have a tendency to're reaching to do is gatherthe four states and that we do this by means ofa technique of clicking the Golden Stateor the primary sheet then holding down theshift key and clicking new york and inthe formula bar you see the formulabeing designed all it lacks is that the celladdress so we'll merely click cell b4I'll then enter same answers before muchshorter and what if we start addingother states as long as you put thosestates between CA and new yorkwe make no adjustment to the current if westart swing names at the top of NewYork or after the big apple we're gonna haveto rewrite the formula a number of times Canicula means all states between Californiaand New royal family in addition as California NewYork course picks up all the info so inthis model here we'd simply dragacross and

down or down across makes nodifference which direction we have a tendency to go firstand we have a worksheet like this thiskind of typeula and additionally its predecessorthe longer one both of these aresometimes noted as 3 Dformulas so these types of typeulasonly work when we have got data that hasthe same layout generally you wish towrite form people who get data fromother workbooks suppose on this totalsheet I've got another knowledge i aminterested in I actually have another bookopen i'm going to press ctrl tab to getto it if you have multiple booksopen you'll press ctrl tab if you've gotmore than one file open ctrl tab cantake you to successive one consecutive onethe next one so on and back to thekerlun therefore the more files you have openedthe less economical ctrl tab isnevertheless it's handy here what I'dlike to try to to is to probably get sometotals for some of those entries maybefor the instant i'm only thinking ofchairs so back here my other report inthis workbook here but in Cheersnow I'm getting ready to write a linkage formulalike before keep in mind before I typedequal I clicked on the acceptableworksheet however now in this case I even have toget to the different workbookI may definitely press ctrl tab that'sone manner in a different way is to go to the Viewtab in the ribbon switch windows howevertonand click on the name of the otherworkbook that'll take United States over theretoworkbook click the appropriate sheets inthe sales reportcheat and i'm reaching to click the totalhere for no matter item i want chairsenter there it's currently double clickinghere to expose the formula formulas thatdeal with information from other workbooks needto include not solely the cell referenceand the sheet reference but additionally thename of the file and here to can seesingle quotes in here because the sheetname contains a house in it anytime you'retyping form is like these in theprevious ones where we saw differentworksheets to do not find yourself typingthe sheet names it's nearly continually moreefficient and certainly aiming to be moreaccurate by clicking on the numeroussheets and also the various sheets and filenames that you just notice so here's a formulait's obtaining knowledge from another workbookand what happens if we have a tendency to shut that otherworkbook this number will still be hereI'll jump to that other workbook by wayof ctrl tab here it is here and I'llsimply press ctrl W to shut it I didn'tmake any changes to it and currently let'slook at this formula this particularformula is now based on cells locatedwithin a definite worksheet among acertain workbook called product totalsand

for many users is not uncommon to writeformulas in thusme worksheets that getdata from different worksheets within thesame workbook less common but alsoneeded now and then our formulas in oneworkbook that need to get information fromworksheets settled in another workbooklet's cowl some of these features inthis workbook linkage formulas we have a tendency to've gotdata for four completely different states currently thisdata happens to be alike in terms oflayout that's not a demand for someof the things we're getting to be doingbut for different things that can be I'vegot a sheet called totals here and whatI'd like to do is get the overall forCalifornia here currently jumping over toCalifornia will see the overall here is incell g8 and the totals for the differentthree states ar the same a part of thereason we'd be doing this too iswe're imagining this model might begrowing maybe we're a significant retail merchant howeverwe solely have stores in these four statesright now we're progressing to be expandingand eventually we'll see a lot of stateshere and we'll have more sheet tabs wesimply need to get a complete here thereare 2 approaches to writing a linkageformula one is to start at the sourcedata so let's attend California here'sthe information in question we might copy thisright-click and copydo it that approach or press control-c thengo to the destination that is the totalsheet right here and head to paste specialyou will do that with a right-click pastespecial or at the keystroke shortcutctrl ALT V paste special dialog boxpaste link and there is a formula noticethat the formula is an absolute addressmany times that is not importantsometimes it may be but do note that accessory manner certainly a faster way to dothis is to start at the destinationright here i will simply delete this startright here with the equal sign thenclick the other sheet name Californiaclick the cell in question g7 pressEnter same answer this timethe address is not absolute and againfor the instant that creates no differencenow what would be helpful is if wecould copy this downward i think youknow this can be not reaching to work if I dothis straight away i will get data fromCalifornia

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