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that workbook is within a foldercalled exercise folder and so on and soon and so on folders within folders onthe F Drive now of course you wouldn'tbe typing in a formula like this andit's highly unlikely to be creatingformulas based on workbooks that are notopen I mean this would be almostimpossible to do in other words you'dhave to be typing this out exactly toget it right when you're setting upformulas with data on differentworkbooks be sure to have the file openand once again if I go back and open thefile and I'll simply press ctrl o openthe file here's that same file we'reback here now it's open let's now take alook I'll jump over to the otherworkbook now the formula looks a lotshorter because the other file is openmany times I I suggest for people thatasked questions about this particularfeature be a little bit cautious aboutthis I almost want to steer people awayfrom writing formulas that deal withdata on different workbooks and yet I dorecognize it's necessary at times butthere is that that possibility at timesthat you save a file and afrom location you move it from onefolder to another folder you're just notaware of all the links that have beenset up and so you run into problemsthere but we've seen differenttechniques here for writing linkageformulas dealing with data acrossdifferent worksheets in the sameworkbook and different worksheets fromdifferent workbooks

from cell G 8 Associate in Nursingd g nine if I dothis and G ten so on that's not whatwe want currently the way to do this uses afunction that is really unusual it ishard to explain while not a definitionit's referred to as indirect before doing thiswhat i'm aiming to do is take a newfunction in surpass and use it here thisis usually used for documentation it'scalled formula text it's new in Excel2013 once you see it seem you cansimply click it and tab it into placeformula text displays the particular formulaand all i'm reaching to do for the momentis take these two cells and move themoff to the correct strictly for referencepurposes i will be victimisation the functioncalled indirect a perform is difficultto describe while not an example whatwe're trying to try to to is to urge the datafrom A to A two then we wish to makethis seem like what we tend to're seeing in celle2 so we wish to mix CAalong with and we tend to use the ampersandsymbol which means and so what's going to befollowing California at intervals doublequotes exclamation pointg7 double quote and enter and therefore there'sthe answersame answers we saw up here that's thefunction currently if we have a tendency to copy this down wordwe ought to be studying Texas Floridaand new york and the appropriate entryand yet something's not going right herewhat's happening big apple features a area init currently there's nothing wrong with thespace in an exceedingly sheet name we see that downbelow the yellow tab it's going to makelife a great deal less complicated during this particularexample by getting obviate the arearight here that still doesn't cleanthings up however ever-changing the name of thesheet currently Again at completely different times youmight want to think about eliminatingspaces from sheet names they're notreally wrong and however now so they poselittle problems just like the one we have a tendency to'reseeing here if we have a tendency to get obviate the spacein both things here and then go backto our totals we have a tendency to do have a correctanswer any sheet name that encompasses a spacein it once it's cited in an exceedingly formulasometimes you'll need further informationif we were to do this over once moremanually I mean what we may do herewould take a little little bit of time however itwould be something like this let me goback and place in this space again for NewYork and then match it up right here nowwhat we'd like to do is to use indirectand begin with double quote single quotedouble quote that is the single quotethat was before the big apple and then wewant to urge a five in different words New Yorkthe text as we see it there and afterthat double quote and then single quoteexclamation point g7 as we saw it beforeso it's about to take a little bit ofwork so i believe you saw

down or down across makes nodifference which direction we have a tendency to go firstand we have a worksheet like this thiskind of typeula and conjointly its predecessorthe longer one each of those aresometimes noted as 3 Dformulas and then these forms of typeulasonly work when we've got information that hasthe same layout typically you wish towrite form those that get knowledge fromother workbooks suppose on this totalsheet I've got some alternative knowledge i aminterested in I have another workbookopen i am planning to press ctrl tab to getto it if you have got multiple booksopen you can press ctrl tab if you havemore than one file open ctrl tab willtake you to subsequent one succeeding onethe next one and therefore on and back to thekerlun therefore the additional files you have openedthe less economical ctrl tab isnevertheless it's handy here what I'dlike to try and do is to possibly get sometotals for some of those entries maybefor the instant i'm solely thinking ofchairs so back here my alternative report inthis workbook here however in Cheersnow I'm on the point of write a linkage formulalike before bear in mind before I typedequal I clicked on the acceptableworksheet however now during this case I even have toget to the opposite workbookI might definitely press ctrl tab that'sone approach in our own way is to travel to the Viewtab within the ribbon switch windows howevertonand click on the name of the otherworkbook that'll take North American nation over to itworkbook click the appropriate sheets inthe sales reportcheat and i am about to click the totalhere for whatever item i want chairsenter there it is now double clickinghere to reveal the formula formulas thatdeal with information from other workbooks needto embrace not only the cell referenceand the sheet reference but additionally thename of the file and here to can seesingle quotes in here as a result of the sheetname includes a area in it anytime you'retyping form is like these in theprevious ones where we have a tendency to saw differentworksheets to don't end up typingthe sheet names it's nearly forever additionalefficient and certainly going to be moreaccurate by clicking on the numeroussheets and the various sheets and filenames that you simply find so here's a formulait's getting knowledge from another workbookand what happens if we shut that otherworkbook this variety will still be hereI'll jump to that other workbook by wayof ctrl tab here it is here and I'llsimply press ctrl W to shut it I didn'tmake any changes thereto and currently let'slook at this formula this particularformula is now based on cells locatedwithin a definite worksheet among acertain workbook referred to as product totalsand

for many users isn't uncommon to writeformulas in thereforeme worksheets that getdata from different worksheets at intervals thesame workbook less common but alsoneeded every now and then our formulas in oneworkbook that need to get knowledge fromworksheets located in another booklet's cowl a number of these features inthis workbook linkage formulas we have a tendency to've gotdata for four completely different states now thisdata happens to be alike in terms oflayout that is not a requirement for someof the things we're reaching to be doingbut for different things that may be I'vegot a sheet called totals here and whatI'd wish to do is get the total forCalifornia here currently jumping over toCalifornia will see the overall here is incell g8 and the totals for the differentthree states ar an equivalent a part of thereason we would be doing this too iswe're imagining this model might begrowing maybe we're a significant merchant butwe solely have stores in these four statesright now we're getting to be expandingand eventually we'll see additional stateshere and we'll have additional sheet tabs wesimply need to induce a total here thereare 2 approaches to writing a linkageformula one is to start at the sourcedata so let's move to Calif. here'sthe knowledge in question we might copy thisright-click and copydo it that method or press control-c thengo to the destination that's the totalsheet right here and head to paste specialyou can try this with a right-click pastespecial or at the keystroke shortcutctrl angular position V paste special dialog boxpaste link and there's a formula noticethat the formula is an absolute addressmany times that is not importantsometimes it could be but do note that accessary approach certainly a faster way to dothis is to begin at the destinationright here i will simply delete this startright here with the equal sign thenclick the other sheet name Californiaclick the cell in question g7 pressEnter same answer this timethe address isn't absolute and againfor the moment that produces no differencenow what would be beneficial is that if wecould copy this downward i feel youknow this can be not getting to work if I dothis straight away i will be able to get data fromCalifornia

the advantage oflet's get eliminate the area in big applein both cases it works plenty easier thanthis therefore totally different examples here comingup with with linkage formulas and inthis case the target was to be ableto copy them furthermore currently there is anotherkind of calculation we'd need to doand this involves perhaps multiplesheets as we tend to return and appearance atCalifornia and texas and Sunshine State and Isaid at the beginning these all have theexact same layouts here's a sheet calledsummary that additionally has the exact samelayout and it's equipped up to begathering totals from the opposite sheetswe can do that in 2 ways in which one quitelong and compared to the opposite quiteshort so the longer technique I will not bedoing a lot of writing really but a great deal ofclicking i am on this summary sheet Iwant to get knowledge from Calif. American stateFlorida in big apple i'm in cell b4 andon all the sheets that is where we seeretail chairs numbers equal so I'llclick california click that number Putin plus then Texas click that cell butin and notice within the formula bar theform is being engineered getting extended thenFlorida click that thus i am place in an exceedingly plusand then New House of York click that cell nofinal plus complete the entry 5,000somewhat lengthy and what would happenif we had 5 states six states sevenstates 20 states all states quitelengthyat thusme purpose unwieldy you sure as shooting build amistake and clicking back and forth herenotice however this will work tho' currently accessary way is merely to start with Autosum you can do this with angular position equaland now all we tend to're planning to do is gatherthe four states and we do that by approach ofa technique of clicking the American stateor the primary sheet then holding down theshift key and clicking ny and inthe formula bar you see the formulabeing built all it lacks is that the celladdress so we'll simply click cell b4I'll then enter same answers before muchshorter and what if we start addingother states as long as you place thosestates between CA and nywe make no adjustment to this if westart putting names at the tip of NewYork or after new york we're gonna haveto rewrite the formula many times sothis means all states between Californiaand New dynasty yet as California NewYork course picks up all the information so inthis model here we would simply dragacross and

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