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that workbook is within a foldercalled exercise folder and so on and soon and so on folders within folders onthe F Drive now of course you wouldn'tbe typing in a formula like this andit's highly unlikely to be creatingformulas based on workbooks that are notopen I mean this would be almostimpossible to do in other words you'dhave to be typing this out exactly toget it right when you're setting upformulas with data on differentworkbooks be sure to have the file openand once again if I go back and open thefile and I'll simply press ctrl o openthe file here's that same file we'reback here now it's open let's now take alook I'll jump over to the otherworkbook now the formula looks a lotshorter because the other file is openmany times I I suggest for people thatasked questions about this particularfeature be a little bit cautious aboutthis I almost want to steer people awayfrom writing formulas that deal withdata on different workbooks and yet I dorecognize it's necessary at times butthere is that that possibility at timesthat you save a file and afrom location you move it from onefolder to another folder you're just notaware of all the links that have beenset up and so you run into problemsthere but we've seen differenttechniques here for writing linkageformulas dealing with data acrossdifferent worksheets in the sameworkbook and different worksheets fromdifferent workbooks

from cell G eight associated g 9 if I dothis and G ten so on that's not whatwe wish now the thanks to do that uses afunction that is really unique it ishard to explain while not a definitionit's called indirect before doing thiswhat i am about to do is take a newfunction in excel and use it here thisis usually used for documentation it'scalled formula text it's new in Excel2013 after you see it appear you cansimply click it and tab it into placeformula text displays the particular formulaand all i'm about to do for the momentis take these 2 cells and move themoff to the correct strictly for referencepurposes i'll be using the operatecalled indirect a function is difficultto describe while not an example whatwe're making an attempt to try to to is to urge the datafrom A to A 2 and therefore we wish to makethis appear as if what we have a tendency to're seeing in celle2 so we wish to combine californiaalong with and we use the ampersandsymbol which means and then what is going on to befollowing California within doublequotes exclamation pointg7 double quote and enter and therefore there'sthe answersame answers we have a tendency to saw up here that is thefunction currently if we have a tendency to copy this down wordwe ought to be discovering Lone-Star State Floridaand ny and the acceptable entryand nevertheless something's not going right herewhat's happening big apple incorporates a area init now there is nothing wrong with thespace in a sheet name we see that downbelow the yellow tab it's getting to makelife loads easier in this particularexample by obtaining eliminate the arearight here that also doesn't cleanthings up however ever-changing the name of thesheet now again at completely different times youmight want to contemplate eliminatingspaces from sheet names they are notreally wrong and however at times they poselittle problems like the one we'reseeing here if we tend to get rid of the spacein both situations here then go backto our totals we have a tendency to do have a correctanswer any sheet name that contains a spacein it once it's observed during a formulasometimes you'll have extra informationif we have a tendency to were to try and do this over once moremanually I mean what we might do herewould take a little bit of time but itwould be something like this let me goback and place therein space again for NewYork and then match it up right here nowwhat we need to try and do is to use indirectand begin with double quote single quotedouble quote that is the single quotethat was before the big apple and then wewant to urge a five in alternative words New Yorkthe text as we see it there and afterthat double quote and then single quoteexclamation point g7 as we saw it beforeso it's progressing to take a touch bit ofwork so i think you saw

down or down across makes nodifference which direction we have a tendency to go firstand we have a worksheet like this thiskind of typeula and also its predecessorthe longer one each of these aresometimes observed as three Dformulas so these kinds of kindulasonly work once we have got data that hasthe same layout generally you wish towrite form those who get knowledge fromother books suppose on this totalsheet I've got another information i'minterested in I even have another bookopen i'm getting to press ctrl tab to getto it if you have got multiple workbooksopen you'll press ctrl tab if you havemore than one file open ctrl tab cantake you to consequent one subsequent onethe next one and then on and back to thekerlun so the a lot of files you have openedthe less efficient ctrl tab isnevertheless it's handy here what I'dlike to try to to is to presumably get sometotals for a few of these entries maybefor the moment i'm only thinking ofchairs so back here my other report inthis workbook here however in Cheersnow I'm near to write a linkage formulalike before keep in mind before I typedequal I clicked on the acceptableworksheet but currently during this case I have toget to the opposite workbookI may definitely press ctrl tab that'sone means another way is to travel to the Viewtab in the ribbon switch windows buttonand click on the name of the otherworkbook that'll take America over to thatworkbook click the appropriate sheets inthe sales reportcheat and i am progressing to click the totalhere for no matter item i need chairsenter there it is currently double clickinghere to show the formula formulas thatdeal with data from other workbooks needto include not only the cell referenceand the sheet reference but additionally thename of the file and here to can seesingle quotes in here as a result of the sheetname features a space in it anytime you'retyping form is like these in theprevious ones where we have a tendency to saw differentworksheets to don't end up typingthe sheet names it's nearly continuously moreefficient and positively going to be moreaccurate by clicking on the varioussheets and the various sheets and filenames that you just find so here's a formulait's obtaining information from another workbookand what happens if we shut that otherworkbook this range will still be hereI'll jump to that other workbook by wayof ctrl tab here it's here and I'llsimply press ctrl W to close it I didn'tmake any changes to it and now let'slook at this formula this particularformula is currently supported cells locatedwithin a certain worksheet among acertain workbook known as product totalsand

for many users is not uncommon to writeformulas in some worksheets that getdata from other worksheets among thesame workbook less common but alsoneeded occasionally our formulas in oneworkbook that require to get information fromworksheets located in another booklet's cover some of these features inthis workbook linkage formulas we've gotdata for four completely different states now thisdata happens to be alike in terms oflayout that is not a demand for someof the items we're attending to be doingbut for other things that can be I'vegot a sheet known as totals here and whatI'd like to do is get the whole forCalifornia here currently jumping over toCalifornia will see the total here is incell g8 and the totals for the oppositethree states square measure the same part of thereason we may be doing this too iswe're imagining this model might begrowing maybe we're a serious retail merchant butwe solely have stores in these four statesright now we're aiming to be expandingand eventually we'll see more stateshere and we'll have additional sheet tabs wesimply wish to induce a total here thereare 2 approaches to writing a linkageformula one is to start at the sourcedata so let's visit Golden State here'sthe knowledge in question we might copy thisright-click and copydo it that approach or press control-c thengo to the destination that is the totalsheet right here and go to paste specialyou will try this with a right-click pastespecial or at the keystroke shortcutctrl EL V paste special dialog boxpaste link and there is a formula noticethat the formula is an absolute addressmany times that is not importantsometimes it can be but do note that abetter manner certainly a faster way to dothis is to begin at the destinationright here i'll simply delete this startright here with the equal sign thenclick the other sheet name Californiaclick the cell in question g7 pressEnter same answer this timethe address is not absolute and againfor the instant that produces no differencenow what would be beneficial is that if wecould copy this downward i think youknow this is often not planning to work if I dothis right away i'll get data fromCalifornia

the advantage oflet's get rid of the space in big applein each cases it works heaps easier thanthis therefore completely different examples here comingup with with linkage formulas and inthis case the target was to be ableto copy them similarly currently there is anotherkind of calculation we might need to doand this involves perhaps multiplesheets as we have a tendency to go back and look atCalifornia and TX and Everglade State and Isaid at the start these all have theexact same layouts here's a sheet calledsummary that conjointly has the exact samelayout and it's all set up to begathering totals from the other sheetswe can do that in two ways one quitelong and compared to the other quiteshort therefore the longer technique I will not bedoing a lot of writing actually however tons ofclicking i am on this outline sheet Iwant to urge information from Calif. Lone-Star StateFlorida in the big apple i'm in cell b4 andon all the sheets that is wherever we seeretail chairs ranges equal so I'llclick Calif. click that number national leader plus then Texas click that cell butin and notice within the formula bar theform is being built obtaining extended thenFlorida click that therefore i'm place in a very andand then New royal house click that cell nofinal plus complete the entry 5,000somewhat drawn-out and what would happenif we had 5 states six states sevenstates twenty states all states quitelengthyat some point unwieldy you certainly make amistake and clicking back and forth herenotice however this will work tho' now accessary method is just to start out with Autosum you can do that with ALT equaland currently all we tend to're about to do is gatherthe four states and that we do that by manner ofa technique of clicking the californiaor the first sheet then holding down theshift key and clicking the big apple and inthe formula bar you see the formulabeing built all it lacks is the celladdress so we'll merely click cell b4I'll then enter same answers before muchshorter and what if we start addingother states as long as you set thosestates between American state and big applewe create no adjustment to the present if westart swing names at the top of NewYork or after ny we're gonna haveto rewrite the formula many times sothis suggests that all states between Californiaand New royalty furthermore as California NewYork course picks up all the data so inthis model here we would simply dragacross and

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